Do I Need SOPs Before I Hire a VA?
Every now and then I talk to a potential cilent who has been thinking about hiring a Virtual Assistant, but every time they start the process, that voice pops up in their head:
“I should probably document everything first. Create SOPs. Get my systems cleaned up. THEN I can hire help.”
Sound familiar?
As the founder of Alpine Virtual, a Denver-based virtual assistant agency, I hear this from overwhelmed entrepreneurs all the time. And I get it, handing off your business tasks can feel like a huge leap and something you want to be sure you do correctly. But let me tell you something that might help you take that leap:
You don’t need perfect systems, SOPs, or color-coded spreadsheets to hire a VA. You just need the right VA.
What Actually Happens When You Wait for SOPs
When you tell yourself, “I’ll hire a VA once I organize everything,” here’s what usually happens:
You don’t have time to organize anything.
The mental load continues to grow.
You’re still stuck doing everything yourself... months later.
Creating SOPs takes time. But time is the one thing you don’t have. Most entrepreneurs never get around to it, because they’re too busy keeping the business afloat. It’s the classic catch-22. That’s why our approach flips the script.
At Alpine, We Help You Build As We Go
Our U.S.-based virtual assistants aren’t just task-takers. They’re strategic thinkers, problem solvers, and process creators. That means:
We build your SOPs with you, as we learn your business.
We document systems in real-time so you don’t have to stop and write everything out.
We help you figure out what needs to be offloaded( and how)without judgment or pressure.
And since many of our clients are here in Denver and across Colorado, we know the pace, the community, and what it’s like to build a business from the mountains up.
So What Do You Need Before You Hire a VA?
Here’s all you need:
A clear pain point (ex: “I’m drowning in email” or “I need help managing my calendar.”)
A willingness to let go of some control.
A partner like us to help you figure out the rest.
That’s it. You bring your messy backend, your overflowing inbox, your scribbled notes on Post-Its—we’ll bring clarity, structure, and relief.
Business Owners: This Is for You
If you're an entrepreneur, startup founder, or creative leader trying to do it all yourself, pause for a second.
Imagine a VA stepping in who:
Cleans up your workflow while actively supporting your day-to-day
Builds out your SOP library as they go
Makes your life easier every single week
That’s what we do at Alpine Virtual, and we do it better than anyone else.
Ready to Hire a VA?
Let’s talk. You don’t need to wait until things are “ready.” That’s what we’re here for. Reach out anytime. We’re here to help.
