U.S.-Based Executive Virtual Assistants for Therapists
Spend more time with your clients. Less time running your practice.
Get matched with an experienced, U.S.-based virtual assistant who can take ownership of the administrative work behind your practice, from client communication and scheduling to billing, systems, follow-up, and more.
Hand off the work that happens between sessions.
Your VA can help keep the administrative side of your practice moving so you don't have to spend evenings and gaps between clients catching up.
Inbox and Calendar Management
Client Intake and Paperwork Support
Billing, Reminders, and Light Bookkeeping
System Setup + Workflow Automation
Why work with Alpine Virtual?
Nicole Magelssen | Founder & CEO
You don’t need another person to manage.
Running a private practice already requires you to wear enough hats. The right support should take work off your plate, not give you another person to constantly direct.
That’s why we look beyond whether someone can simply complete a list of tasks. We match you with an experienced, U.S.-based professional who can communicate clearly, use good judgment, follow through, and take ownership of the work you hand off.
Less than 1% of applicants make it through our 5-step vetting process. And we personally match you based on the skills, experience, personality, availability, and working style your practice needs.
AI Empowered, Human-Led
Our VAs can use AI and automation to make repetitive administrative work more efficient, while the communication, judgment, relationships, and day-to-day ownership of your practice stay human.
“I have been blown away by the results. I thought I would get something good but what ensued was something great. Anyone looking for business support I now send to [Alpine Virtual].”
Frenchie F.
Business Growth Strategist
“The best part of Alpine Virtual is that you can start small...and as our company evolved, we were able to scale that up and now we have one of our top performers.”
Connor M.
Founder, Jump Suit Group
Our Process
Free Delegation Consultation
Start with a free 30-minute consultation. We'll talk through what's taking up your time, what you could realistically hand off, and the kind of support that would make the biggest difference in your practice. We'll help you identify what to delegate, how much support you may need, and the skills to look for in a VA.
Meet Your Match
We'll personally match you with a vetted VA based on the skills, experience, availability, personality, and working style you need. You'll meet your recommended VA before making a commitment.
Get Started
Once you've found your fit, we'll help you get set up and onboarded so your VA can begin learning your practice, preferences, systems, and priorities.
More Client Love
FAQs
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A virtual assistant can take a lot of the day-to-day administrative work off your plate, including scheduling, inbox management, client communication, intake paperwork, appointment reminders, billing support, CRM and practice management systems, process documentation, and marketing or general admin support.
The exact tasks will depend on your practice and your VA’s experience, but the goal is simple: take the non-clinical work off your plate so you can spend more time focused on your clients and growing your practice.
If your practice has specific HIPAA or compliance requirements, let us know. We can talk through your needs and what would be required before matching you with a VA.
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Our plans start at $760 per month for 20 hours of support, and that price is all-in. There are no placement, setup, or membership fees. Retainers are customizable based on the amount of support you need, with discounted pricing available for larger and longer-term commitments.
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You are charged the price of your plan, and that is it. You can have your VA set up with your company email address, your VA can meet with your team members, and you can meet with your account specialist, all for the price of your plan.
Because our remote assistants are independent contractors, they provide their own equipment, smartphones, standard computer programs, and pay for their own taxes.
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We offer fully customized retainer packages to meet each client's specific needs.
You let us know how many hours you will need, and we will create a customized plan for you. That being said, we are more than happy to adjust the plan if it becomes clear the client needs more or less over time.
We provide monthly packages so that there is flexibility if you have slower weeks or busier weeks. Unused hours do not roll over and any extra hours worked will be billed at the end of the month.
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Nicole, our founder and CEO, was a virtual assistant for over 10 years before becoming a business owner. She oversees the hiring process and onboarding of new clients.
Our process creates excellent matches for both virtual assistants and clients. We also manage your virtual executive assistant's workload so you have the right amount of availability from your VA.
Our VAs have gone through a five-step vetting process (and we have a lower hiring rate than Harvard), so you can be sure you are paired with the best of the best. We guide clients through the onboarding process and support the VA as a team and 1:1 with our community manager.
Because we are a small business, you aren't just a number. You are a valued Alpine Virtual client and have access to our core team for support.
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We hire high-quality US-based virtual executive assistants.
We only choose virtual executive assistants who have years of relevant work experience. All virtual executive assistants go through a five-step vetting process including a background check.
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You will have one VA dedicated to your account.
They will work with you one-on-one, getting to know your preferences. They will also work to create SOPs in case they ever get sick or go on vacation.
In those instances, we will provide a fill-in who can take over until your VA is ready to go.
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Our VAs work Monday to Friday from 9 am to 5 pm in their (US) timezone.
You can submit a task at any time. If after business hours, your assistant will begin working on your task(s) the following business day.
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Our VAs will respond to any task requests within a couple of hours to let you know they received the request. Most tasks are completed within 24 to 48 hours, depending on the request.
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Hours do not roll over, but you can upgrade or downgrade at any time.
Have more questions for us?
Reach out to us and let us know if you’ve thought of something we haven’t covered. We’d love to hear from you.
